Notice of the First Annual General Meeting

Hong Kong Institute of Legal Translation Limited

(Incorporated in Hong Kong with limited liability)

NOTICE IS HEREBY GIVEN THAT the First Annual General Meeting of the Hong Kong Institute of Legal Translation Limited will be held at Room 0718, University Campus, Open University of Hong Kong on 22 January 2011 at 3:00pm to transact the following business:

AGENDA

1.  To receive and consider the Report of the Council Chairperson

2.  To receive and consider the Report of the Honorary Treasurer

3.  To elect the Auditor for the year 2011-2012

4.  To approve Membership Fees

5.  To conduct Election of Council Members for the years 2011-2013

     5.1     To appoint Scrutineers

     5.2     To conduct the Election

6.  Presentation of Membership Certificates

7.  Any other business

All members are invited to attend the meeting and are welcome to participate in the event.  Pursuant to Articles 37-38, every Ordinary Member and Fellow shall have one vote and may vote personally or by proxy in the manner as prescribed by Articles 39-44.  Reply form and Proxy form are attached hereof for the purpose.

All eligible members are cordially invited to nominate candidates to stand for election for the posts of Council Members.  Self-nomination is permissible.  Normination form is attached hereof for the purpose.

Dated this the 15th day of December 2010

BY ORDER OF THE COUNCIL

(Timothy YUEN)           

Honorary Secretary